Exporting machinery to the EU? The new Machinery Regulation applies to you.
Regulation (EU) 2023/1230 raises the bar significantly for documentation, market surveillance and responsibilities. EU authorities can request access to technical files at any time. For products falling under the Market Surveillance Regulation, an economic operator established in the EU must generally be present — depending on the supply structure, this can be an importer or an authorised representative. If no suitable contact is in place, manufacturers risk customs holds, market withdrawal or regulatory orders.
ATAK Engineering acts as your reliable point of contact in Germany — with technical depth grounded in real machinery and plant engineering.
What changes with MR 2023/1230.
Extended documentation duties
Technical files, conformity evidence and traceability must be kept structured and available on request at any time.
Stronger market surveillance
EU authorities gain broad access rights. Requests regarding design, safety and conformity must be answered within short deadlines.
Clear responsibilities
Roles along the supply chain — manufacturer, authorised representative, importer, distributor — are assigned in a binding and auditable way.
Digital & safety-related evidence
Software, cybersecurity and digital instructions are, for the first time, explicitly part of the conformity process.
Your point of contact inside the European Union.
As EU Authorised Representative, ATAK Engineering acts as the official representative for manufacturers based outside the EU. We manage your technical files, provide documents to market surveillance authorities and support you on regulatory matters — permanently reachable in German, English and Turkish.
Under Article 12 of the Machinery Regulation, the manufacturer may appoint an authorised representative by written mandate. The Regulation does not frame this appointment as a general obligation for every non-EU manufacturer. The mandate may not transfer the manufacturer’s original obligations regarding design and preparation of technical documentation to the authorised representative.
For products falling within the scope of the Market Surveillance Regulation, an economic operator established in the EU must generally be available. Depending on the supply structure, this role may be fulfilled by an importer or an authorised representative. Our service is therefore especially relevant for manufacturers that do not have their own suitable and technically competent EU contact.
Secure document storage, structured data handling and defined response times are at the core of our service. Our processes are built so that a formal authority request never puts you under time pressure.
What you get from us.
EU Authorised Representative service
We take on the role of authorised representative based in Germany — permanently reachable and compliant with authority requirements.
Secure digital document custody
Central, access-controlled storage of your technical files with clear permissions and traceable version history.
Market surveillance liaison
We act as first point of contact for EU authorities, coordinate follow-up questions and provide requested documents on time.
Long-term archiving
Structured retention of your technical documentation for the full statutory period — auditable and organised.
Support with authority requests
From initial assessment to substantive response — we support you on safety, conformity and origin enquiries.
Long-term partnership
Dedicated contacts, defined processes and continuous support for international manufacturers throughout the product lifecycle.
What is at stake.
If no EU-established economic operator is in place — or that contact is unreachable when an inquiry arises — the consequences are concrete and commercially tangible.
Customs hold
If no EU-established economic operator is named, shipments may be held at the EU external border.
Sales ban
Surveillance authorities can prohibit placing on the market if conformity is lacking or no EU contact is reachable.
Product recall
Non-conforming machines may have to be recalled or withdrawn from the EU market.
Market-entry delays
Project and delivery deadlines slip when documentation or a reachable EU contact is missing.
Sanctions
Regulatory breaches can lead to substantial fines — especially when no reachable EU economic operator is in place.
Reputational damage
Loss of trust with customers, partners and authorities in the target market.
CE engineering as a standalone engagement.
Beyond the authorised representative role, we offer full support for CE conformity assessment. This is expressly a standalone service and independent of the representative mandate — the two can be commissioned together, but do not have to be.
From first call to long-term partnership.
- 01
Initial consultation
Free assessment of your export plans and current regulatory position.
- 02
Document review
Review of existing technical files and identification of open items.
- 03
Mandate agreement
Clear representative contract with defined responsibilities and retention periods.
- 04
Set up data structure
Secure digital archive, access rights and documented handover processes.
- 05
Assume representative role
Formal appointment as EU Authorised Representative, entry into conformity documents.
- 06
Ongoing support
Authority contact, updates and continuous availability.
Is an authorised representative the right fit for your supply chain?
Send us a short note with your company name, contact person, country, product type and a brief description of your machine — we will review whether a representative is the appropriate solution for you.